Send out a job post query or showcase an opening for multiple job posts, what happens next? Your inbox is bombarded and flooded with multiple resumes, many of them just trying for the sake of it. Not even half the applications that you receive are qualified for the position. On top of that, what happens when your recruiting officer scrutinizes each application manually and shortlists the best ones? You are simply wasting time, money, energy, and patience.
Born was the star because of this hiring trauma- ATS. ATS is an acronym for Applicant Tracking Systems. Innumerable small and mid-sized companies have resorted to using an ATS after seeing the benefits reaped by the top-notch companies. If you think small companies will not benefit from ATS you are mistaken.
Let us brief you on what applicant tracking systems are.
The process of hiring and recruiting in an organization can be automated with the help of an Applicant Tracking System (ATS). This cloud-based software provides recruiting and hiring tools for companies that speed up the hiring process. This also saves time and expedites the process of hiring and placing the right candidates in the right positions. The entire mammoth process of scrutinizing a plethora of applications and selecting the suitable ones for interviews is streamlined without wasting too much time or manual energy.
Prelude to ATS
How were recruitment and job post advertisements done before the onset of ATS? Paper resumes, referrals, and phones were the mediums of hiring initially. Ads were sent out to a small segment of people through classified ads and bulletin boards. Networking was via word-of-mouth publicity and based on referrals.
Before the advent of easy access of internet for both the hiring companies and candidates, the evolution of hiring software was still in nascent form until the 1980s. Recruiters were reaching out to candidates via phone calls and information was put up on bulletin boards. The ads were limited to the classified section of newspapers. The reach was limited and the process of hiring was cumbersome.
The past era, before the application tracking system came into being, was practically the dark ages of hiring and recruiting. Management and HR would practically fret and fume and sweat their brains out looking for the right candidate for a post. The worst case scenario was when there were multiple job openings and piles of resumes.
Then the initial versions of applicant tracking systems emerged which attempted to make the process of handling resumes easier. Though complicated in the beginning, they were showing an impact already.
The Advent of ATS
With the advancement of software and internet access the process of hiring and recruiting was streamlined and made swift. Now job openings were posted on more global platforms where people could see them. Recruiters could also hire from a wider pool and select the talent that best fit the position. The following benefits came in with the new software:
- Wide and Easy Access
Since it is a cloud based portal, you can log in from any browser friendly device connected to the internet. The process of hiring can be managed from anywhere and made easier than ever before.
- Streamlines Hiring
Reducing application tracking time reduces the overall time to hire and makes the whole process of posting job ads, receiving applications, rejecting unworthy ones, and inviting candidates for interviews much easier and better organized.
- Widens the Database
An ATS keeps a well-maintained and organized database of all candidates who apply for a job in order of their qualifications. This enables the company to fit them in suitable posts and even contact them when needed. The enhanced maintenance of records and the database are of high value to the company in future as well.
- Connects Well with the Career Page
There is no need to hire any staff to maintain and refresh your career page. An ATS automatically removes the redundant job openings which are no longer valid. This is the most important benefit of automated connecting of ATS with the career page.
Also, candidates can apply easily on the main page links and can be accessed from there. All this saves time that would have been wasted if one had to go back to each individual candidate.
- Easy to Maintain and Snap Off
The best part of an ATS is that it doesn’t eat up the resources like other fixed costs. When in a cash crunch, the company can easily snap off the connection and not continue with it anymore.
You can also downgrade the services when you aren’t able to pay and can easily upgrade when you need full services.
- Eliminates the Need for Additional Staff
An ATS is a complete and comprehensive recruiting software. The company doesn’t need to hire any staff for recruiting and hiring purposes. This saves substantial money and justifies the costs of implementing an ATS.
An Insight as to How ATS Works
In today’s fast paced globalized world, small start ups to Fortune 500 companies are increasingly relying on an ATS for placements. With one organized database, the applicants can be tracked and well-synchronized.
The services and features vary with each service provider. However some general features of all ATS service providers are as follows:
- Resume Parsing
With an ATS resumes of various diverse formats are parsed and made to look similar. This makes it easier to weed out candidates who apply ‘just for the sake of it’. Once the information has been put in a standard format, the candidates whose qualifications best match the job description are then scrutinized. This makes weeding out unsuitable resumes feasible.
- Resume Importing
An ATS can store the entire resume in one compiled form rather than accessing from different places or hunting in e-mails. Resumes received in e-mail, physical form, or on a job posting site can be easily merged into a single recruiting software.
Also a composite reply can be given to all candidates with the help of an ATS. Even the process of resume screening is done quickly and efficiently using the software.
- Candidate Data Tracking
The data of all candidates is put in a composite recruiting database pool. This makes it easier to track candidates for various job profiles without hunting hitherto for the right candidates.
It also allows the company to create a suitable job database where it can access prospective employees for future openings.
- Candidate Tracking
Candidates can easily be tracked and can be contacted for interviews so that further stages of recruiting take place. It can easily be differentiated as to which candidate to reject and which one to interview further.
- Email Marketing
An ATS can use email marketing to source candidates and encourage them to apply for a particular job. Rather than mailing each candidate individually, an ATS makes the whole process simple and quick.
- Job Posting
Jobs postings can be updated on various job portals at once. The inflow of applications is the database for the company.
How to Choose the Best Recruiting Software
Efficient hiring mandates the use of best recruiting software. You should be able to leverage the recruiting technology so as to offer the best to the candidate as well as the company.
The foremost criterion is to assess your recruiting needs. This will help you clarify which features you would like to have in the software. Next, the recruiting tool should be compatible with your recruiting needs and the company size. It should also be user friendly and easy to understand.
The ATS you choose should be able to handle all four stages of recruiting- posting a job, managing applications inflow, interview process, acclimatizing and onboarding, and updating the human resource information systems.
Best Applicant Tracking Systems
With a great analytics tool, Recruiteze offers the best ATS services with the latest updated features. To be able to partner and rely on Recruiteze, enroll for a free two week trial of all products and services. With a team of expert professionals available round the clock, there is no chance that you will get stuck unable to make the system work for you. Also there isn’t any contract system with recruiteze.com so that you are not bound to any fixed obligations.
Choosing the right applicant tracking systems will relieve you from the long, time consuming hassle of sorting and hiring employees.