Being a part of a consulting firm, staffing agency, or recruitment agency, you can very well understand the pain associated with formatting resumes manually. It might, however, ease you a bit to know that the latest technology enabled resume formatting service can alleviate your pain to a great extent.
Bringing fully automated resume formatting services on board and integrating them with the existing ATS has a proven track record of formatting a resume in less than 30 seconds. The only thing which consumes time is defining or customizing the template as per the company needs. Once the template is set and activated, resumes are formatted within blink of an eye. The best resume formatting services are available as desktop services, office apps, and iOS apps.
Something About Resume Formatting
To put it simply, resume formatting is just customizing the candidate’s resume into a client presentable format or as per the industry standards. Resumes are standardized as per the latest market trends and standards.
The HR department usually needs all the candidate resumes in a particular format. All this is adhered to either manually or using software which confirms that each resume is compliant as per the required format.
This should not be mistaken as a design issue as it is just a process by which the resume information is displayed in a uniform manner.
Still Formatting the Resumes Manually?
As per a survey conducted by Eremedia group, it was concluded that it may take around 15-35 minutes for a recruiter to format a resume. On average, a recruiter submits at least four resumes per day. Sometimes, resumes are sent as is to the client because the recruiters don’t have time to format them. This often leads to a rejection of the candidate.
By having a look at some hiring statistics based on the survey, you will be able to better understand the recruitment funnel:
- Around 1000 candidates see a job post as soon as the job is posted to an online job portal.
- Out of 1000, only 200 will begin the application process.
- 100 candidates will complete their application process and the rest will leave the process midway.
- ATS screens 75 resumes out of 100, leaving behind only 25 eligible resumes.
- Those 25 resumes will be seen by the hiring manager and only four to six candidates will be called for an interview.
- One to three candidates will clear the initial rounds to be called for the final interview round.
- One candidate is chosen. Unfortunately, around 20% of those offered a position do not accept.
These numbers are quite surprising but true!
A hiring manager wants a professional looking cleanly formatted resume. After all, a lot depends on the first impression. The software available today easily integrates with the internal staffing agency software and helps streamline the submissions.
Advantages of Resume Formatting Service
The main advantage of a resume formatting service is that a lot of time and energy is saved. Have a look at some of the other important tasks which can be done in the time saved to improve the bottom line of the organization:
1. Increase in Number of Clients
In his or her spare time, the hiring manger can present the company to new clients. Managers can strongly make a difference by offering and providing more personal care and attention to the clients.
2. Detailed Job Descriptions
The recruiter can now spend more time talking to the hiring manager and the project manager to get the desired job descriptions, skills, qualities, and other team building traits that are very useful in sourcing the best candidate for the job opening.
3. More Quality Time with Candidates
Having spare time means the recruiter can spend more quality time understanding the candidates’ expectations, experience, and capabilities. This way the recruiter can explain the job requirements in a better way and build a good relationship with the candidates.
4. Faster Submission
All the resumes are processed in a “first come, first serve” manner. The earlier the resume is submitted by the candidate, the better the chances are of getting called for an interview.
Does Your Business Need Resume Formatting?
Resume formatting is a process of converting resume into a predefined format that meets the industry standards and is acceptable to clients as well. Below mentioned are a few reasons why resume formatting is mandatory for staffing agencies, consulting firms, organizations, and other recruiting agencies.
1. To Remove the Candidate’s Contact Information
Many agencies may want to remove a candidate’s contact information from resumes if they don’t want their client to contact the candidate directly.
2. Better Time Utilization
Hiring managers and recruiters have very little time to go through resumes. So, there is every possibility that important information will get skipped or overlooked. Reading different types of resumes may confuse the recruiter and also increase the reading time per resume. If the information is well sorted and formatted, the recruiter can directly jump to the section of interest which may include candidate’s experience, accomplishments, education etc.
Even from a candidate’s perspective, it becomes easier and quicker to revise the resume for an interview and figure out things which differentiate him from others.
3. Encourages Blind Hiring Strategy
Hiding the information encourages blind hiring strategy. This will not only support the organization’s diversity policy but also prevent the hiring manager from unconscious bias. Information such as photos, gender, addresses, university etc may lead to bias when the recruiter is able to see it.
4. Employer Branding
Resume formatting allows the use of headers and footers which helps with branding the firm or organization and adds relevant information such as the contact information of the recruiting or staffing firm.
Finding the Best Resume Formatting Service
An ideal resume formatting tool helps hiring managers and recruiters seamlessly manage their candidates, clients, resumes, notes, jobs, job portal, etc. By integrating a resume formatting tool with an applicant tracking system, the duo offers unparalleled efficiency and a well optimized software which saves time, money, and energy.
The best resume formatting tool makes it possible to format a resume using bespoke templates in not more than 15 seconds and submit it to the hiring manager at the click of a mouse.
Time Taken to Format a Resume
Depending on the work that needs to be done, the amount of time taken to manually format a resume may vary from five minutes to 40 minutes. On average, it takes 20 minutes for a recruiter to format a resume. But when this similar activity has to be performed on a number of resumes in a day, the total time that gets consumed and wasted can be very high.
The time wasted could be used for other fruitful activities such as building effective marketing strategies and knowing the candidates personally by spending more time during personal interaction rounds.
Read More on Recruiting Metrics:
Then what is the solution?
The solution is definitely not avoiding resume formatting as it plays a quintessential role in recruitment. Rather, it is to automate the resume formatting process using a resume formatting tool or software. A resume formatting tool formats the resume in less than 15 seconds according to the industry standards and in a very presentable manner.
Features of an Online Resume Formatting Service
- Unlimited resume templates
- Unlimited email templates
- Accurate fast parsing
- DOCx, PDF, or Text formats
- Custom headers and footers
- Customized sections
- Standardized margins
- Setup tables
- Remove unwanted spaces
- Standardized dates
- Candidate information suppression
- Highlighted skills section
- Bold, italic and underline removal
- Font and list styling
- Executive summary
- Content alignment
- Tool for office, app or iOS
Before making a final decision and buying any resume formatting tool, the manager should determine the average number of resumes that would require processing per month. Prefer a vendor who offers customizable plans and supports bespoke templates. The tool should support an automatic update option.
The best way to check is to go for free trial options, like what we offer at Recruiteze. Also be sure that the billing cycle is monthly and doesn’t involve a contract. A monthly or quarterly billing cycle ensures that the user can upgrade, cancel, or downgrade the plan as needed.
An online resume formatting tool is a blessing for recruiters and staffing agencies alike. It automates the resume formatting process on the basis of a predefined format, thereby, allowing the recruiters and hiring managers to spend their time on more worthwhile hiring activities so as to improve their company’s bottom line growth.
Best Resume Formatting Service for 2019
iReformat is the first automated resume formatting service created for staffing agencies. With iReformat, you can increase productivity and profitability by saving time and increasing efficiency. With pre-configured custom resume templates, all your resumes look alike with the click of a button. iReformat is also available on the office app store so that you can format resumes within Microsoft Word. Try iReformat free today!