Unlike the luxuries of big businesses, many small companies cannot afford to have a dedicated HR team or outsource the hiring work to professional headhunters. Employees are required to perform every small business recruitment activity on their own. The time-consuming recruitment activities sometimes take a toll on the company’s regular projects as devoting too much time to recruitment activities delay the deadlines of other projects.
Apart from finding an ideal candidate by comparing his profile with others, the hiring managers need to keep a record of the available talent as well. Here the applicant tracking systems act as a key player. ATS compiles all the candidate information available from the resumes and shortlists the best possible matches thereby simplify the tasks and workloads of recruiters. ATS offers a transparent platform that streamlines the entire recruitment workflow and encourages a perfect team building. Have a look at some best-kept secrets about small business applicant tracking systems which you never knew!
1. Shorting the Hiring Cycle Within Small Businesses
With the advancement in modern digital devices, the complete hiring process can be easily wrapped up in two weeks. While the screening and filtering work can be done in the first week, all the interviews can be wrapped up in the second one. All thanks to mobile devices which aid in the faster interview process by making it possible to conduct telephonic interviews or video calling.
If the hiring process is taking too much time, candidates and job applicants may also become frustrated. The ATS helps to expedite the hiring cycle in two ways.
Using an ATS, you can filter out disqualified resumes and keep only perfectly matched ones. Using the exceptional mobile functionality of your ATS, you can also keep track of the complete interview process at every stage.
Nearly all the processes involved in hiring are automated, which shorten the hiring cycle.
2. Entices Top Candidates
If a company aims to get good and loyal employees, then it must offer a great candidate application experience. This experience is often overlooked which adversely affects the brand of the company. The employer brand and reputation can easily be boosted through small business recruitment efforts aimed to impress candidates with great candidate experience.
An ATS is loaded with unprecedented features that apart from creating impressive job postings and requisitions, globally entices a bigger talent pool by strongly impacting the candidate experience at every recruitment stage.
Notifications at every stage and a user-friendly interface significantly boost the candidate’s participation in the hiring drive along with his engagement in the whole process. The crust of the idea is that keeping the candidates informed and making the application process simple engages more candidates than initially what meets the eye.
3. Reduces Manual and Administrative Work
Hiring a bad employee is far more costly than keeping the position vacant!
ATS empowers the HR managers and recruiters to create customized workflows as well as automate all the mundane tasks associated with recruiting. This ensures instant retrieval of candidate records as well as a quick organization of information within a few clicks.
The ATS uses advance comparing techniques while striking a comparison between the resumes which is actually done by keeping the candidates’ skills, talent and experience side by side. An ATS also helps to prevent unintentional bias while making decisions.
4. Ensures Compliance
ATS helps the small businesses to keep an eye on all compliance-related laws, labor laws and other federal requirements of the company. The software helps the businesses to diversify their options/categories such as country and citizenship etc. This offers more insights about the applicants which in turns helps the small businesses to grow and expand.
5. Resume Collecting, Formatting, and Parsing
An ATS integrates with the HR portal of the company and allows resume importing from all places such as emails, social media, job boards, etc. The main advantage of modern ATS is that it supports almost every digital format.
The resumes can also be formatted as per a pre-desired format if required. The templates can easily be customized and applied to the resume with just a click of the mouse.
The information in the resume is automatically read and parsed to check whether it contains relevant details related to the job posted or not. The recruiters can easily search for a desired qualification or experience by ATS’s exceptional search functionality.
6. 100% Automated Communication
Having a personal level of communication with candidates is important at every hiring stage. Sending the emails manually to every candidate so that they remain engaged and interested in the company is very tiring and time-consuming. While the candidates move through the hiring pipeline with application submission, screening, intervening and going aboard, etc, pushing automated notifications doesn’t only keep them informed but in a loop as well.
Also, an ATS helps in interview scheduling, screening surveys and measuring candidate engagement.
7. Streamlined Workflow and Team Collaboration
Streamlining the entire hiring workflow helps in improving hiring results, productivity and retention of the employees for a longer time. ATS helps to keep all the decision-makers under one single platform who can directly track and monitor the candidate’s progress.
8. Social Recruitment
With the help of ATS, the company can hunt for passive candidates through social media platforms as well. These passive candidates are not actively seeking a job change but are fully talented and qualified for the job that has been posted. A little push can convert them to active job seekers for future opportunities.
9. Fully Responsive and Mobile Friendly
Smartphones and other mobile digital mediums have become an integral part of professional and personal lives. If the company’s recruitment strategies are not in sync with mobile technology, then the efforts to attract pure talent are in sheer vain.
A mobile-friendly ATS enables the recruiters to operate and manage it from any remote location. It also makes it possible for candidates to apply from their Smartphones. The candidate’s queries are answered quickly which further expedites the hiring process.
10. Advanced Reporting and Analytics Tools
Attracting the candidates and standing above the rest is definitely not a cakewalk. To get expert talent for the job, the companies need to keep revising their searching techniques that too without spending any extra effort and penny.
Advanced reporting tools in the ATS helps recruiters to know various statistics and trends related to the job posted such as:
The number of applicants viewing the job posting, which social media platform is generating more leads, custom categories of the applicants, their demographic location, etc.
These reports contribute a lot in making the next hiring decision.
Free Applicant Tracking System and Resume Formatting
Our free applicant tracking system for staffing companies is an amazing system that can help you become more effective, productive, and streamlined, without having to worry about the day-to-day hassle of keeping track of a never-ending spreadsheet.
Recruiteze will help you get your job ads published on important job sites like Google, LinkedIn, ZipRecruiter, and more. Don’t take the time to post your job ad multiple times when you can trust Recruiteze to do it for you! Many times, small businesses will hire staffing agencies to help them with the ins and outs of recruiting tasks. However, with an ATS like ours, you can save time, effort, and money.
There are tons of benefits you can gain from trusting our free applicant tracking system for staffing companies! Be sure to try Recruiteze for free if you haven’t used an ATS for your agency or small business!