An online resume formatting system is software that automatically formats resumes to match a designated template. Recruiters often format resumes manually to meet clients’ specifications and to make resumes easier to read and review, but that’s no longer necessary. There are several reasons to make use of a resume formatting tool and virtually none to not use one. Read on to learn more.
The Pros and Cons of Using an Automated Online Resume Formatting System
It hurts the brain to read dozens of resumes in a day that all look different. Between fonts, font sizes, order of information, date order, name order, and colors, each resume could have changed a great deal from the last, requiring the reader to regroup for each one.
One resume will have education first, then work experience, then skills, with the month first and the day second, and the last name first and the first name last. Then the next one could be the exact opposite. And the third some combination between. And the colors and fonts, we won’t even go into that one.
And what if you are looking for an individual factoid? It’s so much simpler to just jump to a resume and find exactly what you want when the resume has been formatted in a template you chose or design. It’s like boom, here it is, I know exactly where to look.
That mental regrouping mentioned in the last paragraph slows the reader down. Thinking is great when reading resumes, but it should only be thinking about the match between the candidate and the job, not sorting out the format of their resume. Both the candidate and the business will benefit from allowing this extra time and attention to be devoted to what’s really important.
A resume formatting tool also saves time if you’ve been formatting resumes manually. Talk about a mind-numbing task when you could be actually giving your attention to the candidate. Rather than spending half an hour per resume changing everything yourself, the online resume formatting system will instantly take the resume and give it back to you as instructed. It only takes a few seconds.
Blind hiring is a helpful tactic in developing diversity initiatives, and a resume formatting tool can help you achieve it. If you aren’t familiar with it, blind hiring is a powerful way to tackle unconscious bias, which is where someone is making discriminatory decisions about a candidate without realizing it.
The online resume formatting system can remove names, addresses, schools, and any other criteria that may be a tip off for biases. Names can reveal gender and race. If the reader is familiar with the address given on the resume, they may automatically know the candidate comes from a poor or rich neighborhood or a white or black one. Schools can tip readers off to a candidate’s location and monetary status or give them an idea about their skills or intelligence based solely on the reputation of the school. You might end up with a horrible candidate who lied about their school, or was an under performer at a great school while another candidate excelled in a less than exciting school.
If you run this tool before reading the resume yourself, you won’t have a chance to even know the information before interviewing the candidate, so all the steps leading up to it cannot possibly be biased.
If you will be sending the resume to another manager or a client, you can use the tool to remove this information before they see it.
Using recruiting software like a resume formatting tool also helps you prove your case should a question of discrimination arise.
Have you ever sent a resume to a client’s hiring manager or let a fellow hiring manager see a resume and then had them call or email the candidate themselves when it was your job to do that?
This is just the sort of situation a resume formatting tool can solve. Innocent confusion or shear untrustworthiness don’t have to be an issue if the other person doesn’t even receive the contact information. They can’t contact someone they don’t have the means to contact.
The online resume formatting system can do this automatically, so protecting your interests and the efficiency of the relationship or business is effortless, at least in this area.
A resume formatting tool formats instantly. No more wasted time doing nothing but conforming a resume to a set format. Some tools process resumes automatically upon their receipt and others require you to upload others in to the tool. Either way, it handles many resumes in seconds while you do more important things like actually reading and considering a resume or planning a strategic, self-screening job ad.
The online resume formatting system can instantly add headers, footers, and watermarks to each resume a recruiter sends to clients, providing powerful branding in an instant. All you have to do is create the information to be added and input resumes into the tool. There aren’t mistakes, as may be seen if you manually add these to each resume yourself. Unless the mistakes are in the template itself.
People get frustrated, bored, and unproductive when doing repetitive tasks. What about when that repetitive task is also jarring? You are going to get tired and just want to be done as quickly as possible. Who wants hiring to be this way?
The candidate would be horrified to know that the recruiter or hiring manager was so frustrated or simply exhausted that they made an instant judgment on their resume based on one bit of information or simply because they’re not even paying attention anymore.
In this situation, you are not getting quality hires because you can’t juggle reading this volume of unformatted resumes and get the hire processed fast enough to achieve a desired time-to-hire. And it’s virtually impossible for a hiring manager or recruiter to read dozens of unformatted resumes in a day without reaching that point.
The downsides to using an online resume formatting system are few and easily avoided and/or discounted.
Not all resumes can be processed by the resume formatting tool. Since this software is automated, it has set rules it goes by and if a resume doesn’t fit its rules, the resume can be discarded or formatted incorrectly. The latter could make the resume unreadable or at least very irritating.
Vendors are already working to eliminate the potential for this to happen. Also, websites and services that advise applicants on creating resumes will only be suggesting formats that will work with resume formatting tools that recruiters use.
The second solution involves changing some settings on your online resume formatting system such as the option to remove headers and footers. It can’t have a problem with these common resume sections if it isn’t asked to do anything with them.
The third option is to include tips on your careers page for creating resumes that work with resume formatting tools. If applicants have somehow gotten by the advice online and on your page and managed to create a resume that new, updated resume formatting tools can’t handle, then there isn’t much that can be done about that rare occurrence.
To ensure your resume formatting tool works as you want it to, you will have to check it periodically to make sure it didn’t discard a resume that you wanted. You could find resumes that look interesting, but were overlooked because they were in a weird format and weren’t compatible with the software.
Over time, you’ll probably also just want to change things about your format. You’ll decide a new option would work better than one you’re currently using or want to use a whole new format.
This isn’t a biggie because it’s not hard to do. What irritation there may be in occasionally telling software to do what your brain could instantly do is outweighed by all the time you’ll save day in and day out by not having to manually format resumes yourself. This bit of effort will seem like absolutely nothing in comparison.
It’s important to consider the pros and cons of an online resume formatting system before purchase, as it is when preparing to make any investment. There are many game-changing pros, such as saving time, money, and sanity, and improving diversity and branding goals. The cons are few and easily surmounted, amounting to a little maintenance and the potential that a small number of resumes may not be processed correctly. The latter point can be corrected so it should be a very rare occurrence and vendors do their best to continually address the potential for it.
The Best Online Resume Formatting System for 2019
With Recruiteze, you can manage your jobs, candidates, job portal, clients, hiring managers, schedules, notes and communication. Recruiteze combined with iReformat, can provide unparalleled efficiency by combining resume formatting with staffing agency software. With the resume formatting tool offered by Recruiteze, you can format a resume using pre-defined custom templates within 15 seconds. A formatted resume can be submitted to the hiring manger within 15 seconds using custom email templates. Now you can see how you can greatly benefit from a staffing agency software combined with resume formatting. Try Recruiteze today for free!