Selecting the ideal candidates has always been a challenging task as it requires reaching out and attracting the best talent. It may sound simple, but it is definitely not an easy task. The HR manager or the recruiter has to conduct several processes to filter the candidates and identify the perfect one before onboarding him or her for the job. If your company is searching for a powerful mobile ready free online ATS to making hiring easy, be sure to start with Recruiteze. Get your free trial today.
Right from day one when a job vacancy gets announced, a seamless journey starts which comprises various approvals, formalities, interviews etc. This journey continues until the closing of the job opening and helps the recruiters understand the candidate pipeline, manage background checks, shortlist candidates, schedule interviews etc. Without the right strategy, a lot of valuable time and effort is wasted which certainly creates a bad impression of the employer.
In this situation, the recruitment team wants to have a holistic integrated system that empowers them to perform the recruitment processes seamlessly. If your company is also facing problems like these, it’s time to switch over to smart Applicant Tracking Systems or ATS which are designed to optimize your recruitment process.
What Is an ATS?
An ATS, or an applicant tracking system, is software that helps simplify the candidate management processes by keeping all the essential needs of recruitment over a single platform. A free online ATS helps you organize, collect, track, monitor and store everything related to job and candidate data through all hiring stages.
Traditionally, companies usually hired subcontractors or outsourced the hiring process to another third party. This isn’t a smart business move though. You may lose some great potential candidates this way.
Here is where ATS software comes to your rescue. It will help you manage all the complexities revolving around talent acquisition.
Now, the question is, ‘Does my company really needs an ATS’?
“I have a small company with less than 50 employees, do I really need it?”
Given below is a list of tips that will help you understand the reasons why you need an ATS:
- All the job postings are uploaded manually
Time is valuable!
It’s a sheer waste of time to manually fill up all job requirements of your organization over the web and social media portals. The same time could be utilized for interviewing and selecting quality candidates rather than posting jobs over the job boards.
- Unable to track applications from career page/website
Every organization has a career page on their website which displays the open jobs. This work is often done manually. As a result, many organizations fail miserably at updating the career page on time. Some of them even forget to delete job openings after they have been closed.
The situation goes worse when you are unable to track, monitor, or handle the candidate applications for these jobs. You lack the strategy to organize resumes that you have received from the career page.
- Repetitive login to the respective portals to track the applications
This really eats up a lot of time!
Logging into web portals and your career page to download the resumes is a tedious job. Moreover, it’s not just the portals you need to crawl but social media sites as well such as LinkedIn which undoubtedly serves as an excellent platform to reach out to the best candidates.
Because the response time is much quicker on these platforms than traditional portals, you definitely want an assistant who can help you track and download all the applications without logging in again and again.
- Inconsistency in updating candidate information
A tired mind can let an error slip through and thereafter, you’re left wondering “How did that happen?”, “How could I make such a big mistake?”
You get lethargic when you have to scan multiple forms and upload them using lots of different software. Having a different software/tool for every activity can lead to errors.
Remember, human errors can do wonders and blunders too.
- Too much manual intervention
Excel or spreadsheets are the most common software used by companies to maintain the temporary data regarding job openings. Even if it sounds like an easy thing, it’s certainly not.
You need to fill the entries manually and then apply filtration and scrutinize the process. A single typing error may cause you to lose a potential candidate. Using excel for your recruiting processes such as tracking, filtering, etc requires tedious manual effort. A lot of valuable time is wasted in terms of compilation and collection of data.
- No analytical metrics
Lack of analysis and strategy can lead to the inefficient execution of the recruitment process. The actual time spent by the recruiter during the complete recruitment procedure is less as a lot of time is consumed over other processes. All this time can be reduced by the use of ATS.
- Different software for different metrics
Thanks to technology we have different software to cater to different needs and maintaining all these is a daunting task. It leads to more confusion and extra effort, ultimately resulting in a fatigued resource, resulting in errors.
The Importance of Using ATS Technology
ATS will help you streamline your hiring and recruitment efforts by automating certain aspects of the recruitment processes. This will help recruiters spend quality time with the candidates and select the best candidate to onboard.
The best in class and fully customized features offered by an ideal ATS include:
- Mobile-friendly, responsive career page
- Job board integrations and job library
- Advanced search options
- Communication management such as auto-reply, applicant response tracking, and capturing
- Integrated calendar
- Passive applicant database with detailed applicant profiles
- Streamlined workflows and defined user roles
- Unlimited job requisitions and email templates
I know they sound terrific and indeed they are.
Choosing the Right ATS Tool: How It Helps
With each passing day, talent acquisition is becoming more competitive and technology reliant. ATS technology is the perfect answer to deal with the challenges faced by recruiting professionals. ATS makes your organization more efficient in attracting, screening and hiring the right candidate.
An optimized ATS will provide a new dimension to your business by seamlessly engaging and managing best candidates. Let’s have a look at how ATS helps.
1. Time savings
ATS technology and software help to automate the mundane tasks of recruitment such as job postings, filtering the candidates (basic level filtering), and facilitating lightning-fast communications via email templates which seriously cuts down the time.
2. Better communication & relationship building
Applicant tracking software equips recruiting professionals with amazing relationship management tools that help improve communications and also cast a dynamic impact over the applicants. ATS offers a desired professional approach for engaging the applicants in a timely and personalized manner. ATS also offers mass email options, one-to-one emails, calendar integration, notes, reminders, a communication log, and everything else that is required to streamline the recruitment process.
3. More actionable data
An ATS offers organizations a unique feature to mine applicant data which helps them make informed decisions regarding hiring positions. The software effortlessly helps recruiters sort and compare the applicants, merge duplicate contacts, and makes it easier to review passive applicant records as well.
4. A better applicant experience
A versatile ATS enables recruiters to reach job seekers over social platforms. It also provides potential candidates with a mobile-friendly career page. Job seekers want companies to make the process of applying easier. An ATS just does what is desired.
5. Manage processes in one place
As discussed above, having different software for different activities is time consuming and can cause frustration as well. An ATS handles all your requirements from job announcement to hiring over a single platform.
Also, by eliminating the need for logging into different systems, an ATS saves you valuable time and helps you make quality hires.
6. Increase efficiency
An ATS helps to combine your talent pool into one single searchable database providing you the best ever interface to access the applicants and pool members and get results in just one search. The advanced search feature ensures that you’re only getting the most relevant candidates.
7. Collect real-time data
Apart from producing internal reports, some customized ATS can deliver reliable source tracking data and deliver labor market statistics. This enables you to know the demographic locations the applications are coming from so that you can strategize accordingly.
An Application Tracking System (ATS) helps streamline your entire recruitment journey. It, therefore, ensures that the best candidates are recruited in the shortest time span. It facilitates minimal manual intervention and enables tracking, monitoring, filtering, and analysis of every process related to recruitment. Finally, an ATS makes the entire recruiting experience more cohesive and consistent for the recruiters, candidates, and the organization.
The Best Free Online ATS
With Recruiteze, you can manage your jobs, candidates, job portal, clients, hiring managers, schedules, notes and communication. Recruiteze combined with iReformat, can provide unparalleled efficiency by combining resume formatting with our free online ATS. With the resume formatting tool you can format a resume using pre-defined custom templates within 15 seconds. A formatted resume can be submitted to the hiring manger within 15 seconds using custom email templates. Now you can see how you can greatly benefit from an ATS combined with resume formatting. Try Recruiteze today for free!