Many would agree that Applicant Tracking Systems (ATS) are no longer a new concept. HR professionals and recruiters have been adept at using this technology for a couple of decades in what is commonly termed ‘Recruitment Automation’. Considering the scenario in 2018, automated online recruiting software has grown in popularity as well as usage and is being used by almost every corporate giant. Recruitment automation software now comes with superb features that seamlessly integrate with the next generation automation tools such as recruitment chatbots. You might want to check out this article on the history of applicant tracking systems for more information. If you need online recruitment software that you can trust, check out Recruiteze. You can try Recruiteze today, for free!
The Pros of Recruitment Automation
Recruitment software or ATS promises to make the recruitment process easier by automating the most tedious and labor-intensive tasks that recruiters usually do. With an ATS you can post jobs, store applications, automate email replies, scrutinize the applications based on job requirements, handle the communication with candidates and more. Have a look at its salient features:
- An ATS saves time and money and offers an unbiased selection procedure.
- It increases recruitment quality by allowing recruiters to quickly search applicant database for specific criteria, thereby, ensuring a good fit.
- Online recruitment software keeps the candidate engaged throughout the recruitment procedure.
- An ATS helps to keep applicants posted and updates them regarding their status automatically.
- With advanced search and grading options, an ATS ensures a faster recruitment rate than non-automated recruitment.
There are some more benefits of Applicant Tracking System for you to check out!
Some Worst Bits of Advice
Whenever something new challenges the traditional approach or method of doing work, there are bound to be preconceived notions about it. This goes for applicant tracking systems as well. Some of the opinions are based on an experience with a legacy ATS or a bad customer service or candidate experience. All this is just a matter of conjecture but the bottom line is these notions and worst pieces of advice are actually affecting the recruitment process in the wrong way. This blog covers some of the worst bits of advice you may have heard in your recruitment expedition. Let’s check them out and look into what happens in an actual scenario.
#1 “Recruitment software is expensive.”
The reality is that customers actually save money when they equip their organization with a modern Applicant Tracking System. The ATS will not only minimize the time and effort involved in the recruitment process but also boosts the efficiency of in-house teams without increasing the headcount of the HR team.
Consider the money you are spending on your talent acquisition drive without the software. Keep in mind this cost is due whenever you go for a recruitment drive which may be multiple times a year.
What is your cost of recruitment annually?
And, if you are outsourcing the recruitment to a third party, you need to calculate additional costs as well.
The chances are good that the figure you just calculated is a lot higher than you actually expected.
#2 “Recruitment software acts as a barrier between the recruiter and the candidate.”
Do you know that the latest applicant tracking system is capable of handling a major part of recruitment’s administrative processes?
This smart online recruitment software actually reduces the time spent on the initial stages of recruitment and frees up the HR manager’s time to interact and engage with candidates on a one-to-one basis.
Thus, the ATS effectively improves the candidate experience.
#3 “It is difficult to update the software.”
This involves a lot of factors such as the make, model, provider, and support for the ATS. Most online recruitment software offers free updates and support. The ATS is typically equipped with user-friendly dashboards and an analytics suite that eases out its management and monitoring.
Updates are an essential part of any software as it helps the software to improve constantly and adapt to the latest market requirements. If an ATS does not support automatic updates then it may become obsolete soon.
#4 “Recruitment software is neither flexible nor scalable.”
Almost all the ATSs available today are 100% customizable and self-configurable. The modern ATS offers variable workflows and complete online recruitment software solution which can be tailored to your desires and requirements.
#5 “What is the need for spending money on an ATS if things can be managed with Excel sheets?”
Spreadsheets or the most common Microsoft Excel sheets are much more labor intensive than a modern ATS. In a growing organization, everything may fall well in place to a point. Beyond that, the cons of spreadsheets would be outweighing the pros. It’s really important for an organization to realize that this may hinder their growth rate by badly affecting productivity.
Read our other article on why using a recruitment tracking spreadsheet is a thing of the past.
#6 “It is difficult to contact support.”
Again this varies from provider to provider. It’s always better to perform a good R&D before you buy the product. Read the reviews online and check out the company rapport as well.
Most of the modern ATSs are well connected with the provider support over phone, chat, or Skype, therefore, you shouldn’t be facing a problem of any sort.
#7 “It takes too much time to implement.”
Most of the recruitment automation software is either cloud-based or web-based which means that there is no need to install any additional software. Even more, such online recruitment software gets updated automatically and requires no extra efforts.
The ATS available these days are easy to understand and have user-friendly interfaces which require little to no training or guidance. Plus, you also get real-time customer support (depending upon the provider).
If you are planning to get an ATS for your company, you might just inquire about the mode of customer support as well. It helps to know if you will be getting a real person or you would be chatting with a bot.
#8 “It removes the human aspect.”
Most of the companies and candidates think that as online recruitment software automates and computerizes the complete process, there would be less human involvement. On the contrary, an ATS boosts the candidate experience as the recruiters get a good amount of time to spend with the candidate, rather than wasting their time sifting through the applicant emails and scrutinizing resumes.
#9 “Recruitment software is really difficult to use.”
The online recruitment software industry is highly competitive and every company wants to have an edge. It, therefore, becomes obligatory for every company to offer a feature-rich product backed with an incredible user interface and user experience. If companies fail to do so, they’ll be losing out to their competitors.
#10 “Recruitment automation software is not secure.”
Almost all the modern recruitment automation software takes security and privacy very seriously. Each and every possible step is taken to avoid any kind of data breach. Scans are conducted regularly to ensure the security and keep the hackers at bay.
Do cross check the vendor’s security and authentication system before buying the software. If you are not satisfied, move on to the next option.
#11 “No changes can be made once the system is installed.”
This is the time when you need to be very careful regarding the selection of the provider or vendor. Go for an agile provider who can take care of all your scalability and configuration needs even after the system has been installed.
Make sure that your provider is able to make changes as required and in a timely manner. It would be better if the product is developed in-house as it adds bespoke functionality and offers easy adjustments and tweaking at any stage of the implementation process.
#12 “All recruitment automation software is the same.”
This is the weirdest advice given.
No two software are identical. Whether it’s their functionality, implementation, UI, modular structure, implementation method, etc; every online recruitment software differs in one way or another.
There’s no “one size fits all” concept when it comes to recruitment software. A good ATS will rule out all the extra business modules so that all the products and processes may be configured to your existing recruitment process. It will help make the recruitment process faster, more efficient, and much more capable of sourcing the most suitable candidates for your job requirements.
#13 “If a company is using recruitment automation software, it doesn’t care about the candidates.”
What happens is that, if you are a big giant in the corporate industry or a growing firm and are not using ATS, you may be overwhelmed with a lot of applications and CVs coming from all parts of the world. But, it takes a lot of time to read each and every resume and scrutinize them. Moreover, sending acknowledgement emails to every candidate is practically impossible.
This is a sheer waste of time, money, and energy, but if these things are not done they negatively affect the employer brand as well as the candidate experience. An ATS will introduce efficiency in the recruitment drive as well as optimize each and every level of the hiring process.
With the introduction of smart and innovative technological improvements in ATS, most of the companies, regardless of their size, have started using some level of software in their recruitment processes.
Go with the flow and buy a good ATS for your company. In fact, most of the providers help you with ROI estimation before you make a purchase. You must grab it now or your competitors will.
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