Whether you are an individual recruiter or an owner of a recruitment agency, building and maintaining a candidate database is essential in growing your business. This article details how staffing agency software can help grow your business.
What is a Staffing Agency?
A staffing agency is a recruitment organization that finds and matches candidates to clients’ job requirements. For a staffing agency to grow and thrive, it needs clients and candidates. Clients and candidates are the two important actors in the staffing agency recruitment lifecycle. Without clients, there cannot be job orders, which can lead to placements. Without matching candidates for a job, there cannot be placements. Successful placements are what generate revenue for a staffing agency.
What is a Typical Lifecycle of Recruitment in a Staffing Agency?
Here are the steps in a recruitment lifecycle of a staffing agency:
Job Order – The first step is receiving the job order from a client.
Gathering Additional Details – Once the job order is received, the next step is to review the order carefully and get the clarifications from the hiring manager. This is a crucial step to find and match the ideal candidate for the job.
Posting Job Advertisement – After a job order is received, the job is usually advertised on various job portals and social media channels, so that qualified applicants can review the job and apply for it.
Reviewing Applications – Once the applications start coming in, you should carefully review each application to see if the candidate has the required skills, education, and experience. During the review, candidates who do not match are rejected, and the promising ones shortlisted for the next step of the process.
Preliminary Phone Screen – This is another critical step to getting additional information regarding the application and resume details from the candidate, and asking pertinent questions to understand their strengths and experience. During this step, the recruiter will also get the salary and rate requirements from the candidate.
There can be additional optional steps in the hiring process, like conducting aptitude tests, skill tests, or culture fit tests.
Recruitment is All About Personal Relationships
Recruitment is doing marketing and sales combined. The recruitment business is rewarding, but it is hard work before you see the benefits.
Recruitment requires maintaining contact with clients, hiring managers, and candidates. You have to keep in touch with existing contacts while also adding more contacts to your database. Maintaining personal relationships cannot be done without using a staffing agency software to help manage all your contacts, tasks, notes, and communications from a straightforward interface.
What is a Staffing Agency Software?
Now that you know the essential aspects of a staffing business, you can see it will be immensely helpful to use software to manage all staffing aspects. Staffing agency software can help manage a staffing agency recruiter’s complete recruitment lifecycle.
Here are the features of a staffing agency software that helps a recruiter:
Job Publishing – Once the recruiter has all the details of a job order. The next step is to post and publish a job advertisement on job boards and social media channels. Recruitment agency software will allow you to do this in one click. One-click publish saves a lot of time since you do not have to maintain different accounts on the various job boards and post and publish on each of them.
Customizable Application Forms/Screener Questions – This is an essential feature of a modern staffing agency software. By adding a custom application form, you can quickly shortlist qualified applicants and also reject non-qualified applicants.
Customizable Workflows – Once your custom workflow is set up in the staffing agency software for your agency. It becomes effortless to manage numerous applications and allows the recruitment team to work together effectively.
CRM – Staffing agency software is also called as recruitment CRM (Customer Relationship Management). It helps you manage all your clients, hiring manager, and candidate information in one place. With the CRM features, all team members have access to the consolidated data of all notes, tasks, communications, and history.
Resume Database – As you are receiving applications, your resume database will grow. A modern recruitment agency software will allow you to organize your candidate data through workflows and tags easily. A good candidate database makes it easier to place qualified candidates quickly.
Communications – Communication is a crucial aspect of the recruitment business. A recruiter needs to maintain proper communication with clients, hiring managers, and candidates to make more placements. Staffing agency software can help immensely by allowing you to create customizable email templates.
Job Portal Management – A modern staffing agency software also acts as a job portal management system. It allows you to quickly create branded career portals and manage the active jobs on your career page through a job widget.
Staffing Agency Software
Recruiteze is a staffing agency software for a recruitment agency. Recruiteze allows you to create and manage your job portal, your applications, notes, tasks, and communications in one place. Recruiteze is available online if you have a browser and internet connection. Recruiteze is an affordable ats to manage your staffing agency. Try Recruiteze free today!