This knowledge base article applies to Recruiteze: online applicant tracking system.

Based on feedback, we have implemented the ability to bulk update the workflow for selected candidates .

To bulk update, first you will need to go to the candidate applications page. You can go to the candidate applications from My Jobs, by clicking on the the “Applications” button for a job, like shown below.

You can also get to the the “Applications” view from candidates like shown below.

Once you land on the “Applications” view, to do bulk actions on candidates. You will need to select a workflow state like shown below.

Once a workflow state is selected from the drop down. You will see the “Update All (x)” button, where x is the number of candidates in the filter. If you want to update only specific candidates in the list, you will need to select the candidates by using the “Select” checkbox in the last column of the candidate list.

Update all updates all the candidates, update selected updates only the selected candidates. Clicking on update or update selected opens the Update dialog like shown below.

Once the desired workflow state is selected, from the drop down. The Save and Save & Notify buttons are enabled. Depending on your need, you can either click on one of the buttons. Clicking on save, updates the selected candidate workflow status and refreshes the applications view.

Clicking on “Save & Notify”, will update the workflow status of the selected candidates and also open up the notify modal like shown below.

From the notify view, you can select an email template, select a job and quickly send a bulk email to the candidates who have been just updated.

Thanks again to our users for the feedback, we have received. If you have any questions/suggestions/feedback regarding this feature or any other feature, please send an email to support at recruiteze dot com.

Online Applicant Tracking System

If you are not a Recruiteze customer. Recruiteze is the best online applicant tracking system for small businesses. With Recruiteze, you can post and publish your jobs, setup and manage your career portal and applications, manage your notes and communication in one simple and easy to use interface. Try Recruiteze free today!

This knowledge base article is related to Recruiteze: Applicant Tracking System.

If you are not a Recruiteze customer, Recruiteze is a small company applicant tracking system to manage your entire hiring process online. With Recruiteze, you can post and publish jobs to job sites like Indeed, ZipRecruiter, Google and numerous other job sites. You can manage your applicants, candidate database, communication and notes in one simple interface.

We have recently upgraded the legacy bulk email feature. The new feature is more robust and performs better. The bulk email feature is only available with the paid plans.

The bulk email feature is available from the following candidate views:

• Search
• All Candidates
• Applications
• My Candidates
• Bookmarks

The only limitation at this point, is you cannot send to more than 300 recipients in one email.

Image below shows the “Contact All” button in the My Candidates view. This button is available from all the views mentioned above.

Clicking on the “Contact All” button will popup a dialog like shown below:

From the contact all dialog, you can pick a different email template, change the from user, select a job to fill in the details or change subject and email body. The one thing that should not be changed is “@candidatefirstname“. This substitution keyword should be retained as is. If it does not exist, this should be added in the email body at the appropriate place. This will help our bulk email engine to replace the substitution keyword with the candidate first name, so that a personalized message goes out to each candidate in the selected list.

Once you update your all the required fields the from, subject and email body. Clicking on send will send the email to all the candidates in the list.

The “Contact Selected” button, will show up only if candidates are selected using the checkbox in the list. Image below shows how to select specific candidates to send emails.

Clicking on the “Contact Selected” button will popup the send bulk email dialog shown earlier. From here you can update the fields and send the bulk email to the selected recipients.

Thanks to our users for the feedback we have received. If you have any questions/suggestions/feedback, please send an email to support at recruiteze dot com.

Small Company Applicant Tracking System

Recruiteze has been named the 2018 best small company applicant tracking system for ease of use and value for money, by Capterra. With Recruiteze you can manage your career’s page, custom applications, jobs, candidates, communication and notes easily and efficiently. It offers great recruitment continuity, far more efficient than spreadsheets. Try Recruiteze free today!

This article pertains to Recruiteze: Applicant Tracking System.

With the “Renew” feature, you can renew the job quickly. When you renew a job, the job posting date changes to the current date and the post expire date is extended for another 3 months, the job is also made active.

The renew feature is accessible from the “Job Requisitions” view like shown below:

Clicking on the “Renew” button, will show a confirmation message like shown below:

Upon confirmation, the job is renewed and will appear at the top of the list.

If you publish a renewed job, it is as good as posting a new job. You will start receiving applications.

Thanks to our users for the feedback. Please send us an email to support at recruiteze dot com, if you have questions/suggestions/feedback.

If you are not a Recruiteze customer. Recruiteze is the best small business ats, which allows you to manage your hiring process smoothly and efficiently. With an average job posting receiving 250 applications, it is best to use an applicant tracking system to manage your jobs, applications, candidates, communications and notes. Try Recruiteze free today!

This help article pertains to Recruiteze: Applicant Tracking System.

We released the document library feature, this will help you manage your documents in the system. Also associate it with email templates and emails.

You can access the document library feature from the left menu like shown in the image below.

Once you click on this menu, you can see a list of documents if you have added them or you can add a new document to the library. Image below shows the document library page.

From the document library page, you can see the list of documents and do the following actions:

• Add Document – Allows you to add a new document to the document library.
• Download – Allows you to download a document from the library.
• Delete – Allows you to delete a document from the library. When you delete a document, its association is removed from the email templates.

Clicking on the “Add Document” button, will open up the form to add a document like shown below:

You have to select a document, provide a title and save the document. It will be added to your document library.

To delete a document, click on the delete button for the document, it will popup a confirmation message like shown below:

If you confirm, then the document will be deleted and any relationships with email templates will be removed.

Thanks to our customers, for providing feedback. Please send an email to support at recruiteze dot com, if you have questions, suggestions or feedback.

If you are not a Recruiteze customer. Recruiteze is a simple modern small business applicant tracking system. With Recruiteze, you can post your jobs to job boards, track your applications, manage your candidates and communication in one simple interface. Try Recruiteze free today!

This knowledge base article applies to Recruiteze: Applicant Tracking System.

Based on user feedback, we have added this new feature, which allows you to search all relevant database fields to retrieve the results quickly.

The new feature can be accessed by clicking on the “Search” menu item, in the left menu.

Once you are on the search page, you can enter your search terms seperated by comma. This is a very fast search engine, which will quickly search your candidates, contacts, notes, jobs and emails and show you the results in tabs like below.

There are 4 tabs that are shown, each tab has a count of the number of results for each category.

• Candidates – Shows a list of all candidates, who have the matching terms in their data fields or notes.
• Jobs – Shows a list of all jobs, who have the matching terms in their data fields.
• Contacts – Shows a list of all clients and hiring managers, who have the matching terms in their data fields or notes.
• Emails – Shows a list of all emails, who have the matching terms in their data fields.

Each result in each tab, has a “View” button, clicking on the view button, will show a popup with the relevant record. It will also have the relevant terms highlighted, so that you can quickly see why the result was matched. Image below, shows the popup with result.

Beside the search box, you can see 2 options “All” and “Any”. It means what it says, if you select all, the search results will ensure the result has all the search terms. If any is selected, it will return results, even if one of the terms is a match for the record.

Thanks again to our users for the feedback. This is a good feature addition to make your recruiting snappier. If you have questions, suggestions or feedback, please send an email to support at recruiteze dot com.

If you are not a Recruiteze customer, Recruiteze is a leading small business applicant tracking system. With Recruiteze, you can post and distribute your jobs to a number of job boards, you can manage your applications and candidates, you can manage your notes and communication. Recruiteze is cloud based, so it is available from any device as long as you have a browser and internet connection. Try Recruiteze free today!