If you are looking for an applicant tracking system, that is a good sign for your small business. Either you need to hire people to support your growth or you want to increase the efficiency of your operations, both of which will result in helping the bottom line.
When choosing an applicant tracking system, there are a host things to consider, the first of them is to choose between an online ATS or an on-premise ATS. In this educational series of articles on this topic to help you decide on an ATS, we will cover the other related topics. In this article, we will solely focus on the pros and cons between an online ATS and the on-premise ATS.
When you should choose an on-premise ATS?
In this cloud age, the only reason you should think of an on-premise ATS is, if you already have existing IT Hardware Infrastructure that you can leverage, without requiring additional capital investment. You already have the required network security in place to thwart any type of attacks. Either you can manage the ATS software installation yourself or you have an IT person, who can manage the system.
When you should choose an Online ATS?
You do not have the required IT infrastructure or IT personnel to manage your ATS on-premise. You do not want to manage the software upgrades and you do not want to make the required capital investment, to support the required infrastructure for the ATS.
We discussed at a high level, some considerations to keep in mind. Now let us delve into the differences between an online ATS and on-premise in more detail.
|On-Premise Applicant Tracking System||Online Applicant Tracking System|
|High Initial Investment – Any type of On-Premise software that has to support more than one User, has to be deployed on a Server. A server requires the hardware, the server software, an IT person who can setup the server and required network security to keep your data safe.||If it is a modern online ATS, it can usually be setup without even requiring the help of the vendor. Even with some complicated systems, it cannot be more than $250/- one time setup Fee.|
|Do not have to pay for upgrades – What this means, if you do not want upgrades, you do not have to pay the upgrade fees. You can make do with the base software as long as you do not feel the need for an upgrade. This makes it a onetime fee literally.||Either you need it or not, the online ATS providers, will be releasing updates to the software. Upgrades are part of your subscription fees.|
|There will be no limits on the amount of data and resumes you can store in your on-premise system.||Usually you will have to pay for exceeding your quota of data storage. It is dependent on the subscribed plan, but there is always an upper limit.|
|Setting up and deploying an on-premise ATS can take longer, due to all the different requirements from hardware, software, network and personnel.||You will be up and running as soon as you sign up for the FREE Trial. Literally 10-15 minutes.|
|Data secured within the corporate firewall – It is as secure as your network.||Data is on the cloud – Depending on the cloud provider, security could be much better than on-premise. Read our other article on how to choose an online applicant tracking system.|
|If you have to scale, you will need additional hardware, software and network infrastructure investment and setup. With this model, if your business is growing and you add more users, which resulted in all the extra infrastructure. Now if the business reduces due to a recession or market factors, you are stuck with all the infrastructure you have invested in.||Provides an lot of elasticity to scale up or scale down. You can add more users or reduce number of users, with just click of a button. You will pay only for your usage.|
|Backup Data – This should be a big concern, since you are responsible for backing up your data on a regular basis. If you have not backed up your data and your hard disk crashes, you will lose all your important data, which you have carefully built over a period of time.||Most cloud systems have 3 levels of redundancy. What this means, every file you store on the cloud, it makes 3 copies onto 3 different disks. Also the data stored in the database is usually backed up every 5 minutes. There is very little chance you will lose more than 5 minutes’ worth of data anytime.|
|Disaster Recovery – For most small businesses, there is no disaster recovery infrastructure or plan. If there is an act of god, which results in you not having access to the premises. You cannot work from anywhere until you are able to access the premises. This could also result in loss of critical data.||Cloud providers have disaster recovery plans and can easily shift the load to different unaffected regions. So you are an user are not worried about all this, you always have access to your data and can stay productive.|
|You may not be able to access your on-premise software from any device.||An online ATS can be accessed from anywhere and any device as long as you have an internet connection and a browser.|
Now that we have gone through the pros and cons of on-premise and online ATS. You should read our other articles on how to choose an online ATS.
Would you like to try our Online Applicant Tracking System?
We have you covered for every one of the points mentioned above. Recruiteze is a simple, modern Online Applicant Tracking System that can efficiently manage your Jobs, Applications, Candidates and Communication. Try it for FREE today.
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